Payment Request Instructions
Thank you for checking out these instructions for completing our payment request form!
We use the same policy with our subs as the architects use with us: Send in a billing every month. If our billing is cut or changed we must send in another billing the next month to make up the difference. If we don’t follow these procedures then we don’t get paid.
Here is a quick run down of what we look for on a completed payment request form. The steps detailed below mirror the steps outlined on your payment request form.
Step 1 –
Show us the adjusted contract amount All we need here is the original contract amount from the subcontract agreement you signed. Generally this number will be entered for you on the original payment request form we send to you with your contract. If you use our forms found online, you fill in the number – make sure it’s the right amount.
Next, list approved changes. An approved change is one you have received from us signed by the project manager. You can also list change orders waiting approval. You most likely will not be paid for these but we will use the information to make sure they are submitted for approval.
Step 2 –
How much are you billing? Assume in month one you are billing $50,000. Your request should look like this:
Assume in month two you are billing $25,000. Your request should look like this:
Notice the job to date amount billed is $75,000. This is $50,000 from request #1 and $25,000 from request #2.
Step 3 –
Sign the request This part is easy because we don’t require a notary. Just sign it, make sure your company name is shown and fax or email it in. Don’t forget to provide supplier lien releases if requested to do so. If all these steps are taken care of properly, then you should be able to expect a check between the 20th and 25th of the month!
Submit questions to firstname.lastname@example.org.